If you carefully filter and organize your files, youll quickly find the documents youre looking for.
Another advantage is that youll keep your folders clutter-free.
Indeed, organizing your files is a time-consuming task, but the advantages it brings are worth the effort.
To make the whole process easier for you, we created this guide.
Well share a series of handy tips and tricks to help you better organize your MS Teams files.
By default, your files are stored on OneDrive and SharePoint.
The files you shared in team threads are stored in SharePoint.
All the files you exchange in chats are stored in OneDrive.
But you’re able to also manually add a cloud storage service youre already familiar with.
Sync Files With OneDrive
We suggest using Microsofts cloud storage service to store Teams files.
Both services have been developed by Microsoft and there are no integration or compatibility issues between them.
By syncing your Teams files with OneDrive you could access them directly from File Explorer.
In other words, you no longer need to open Teams to view those files.
Then add all your files to the appropriate folders.
The most important thing is to decide on a structure and stick to it.
For example, you might create an individual folder for each person you often interact with.
And save the files you received from them in the respective folder.
Use Clear and Specific Channel Names
All the files related to teams are store in SharePoint.
Every time you create a new team in Microsoft Teams, a new SharePoint team site gets created automatically.
When you create a channel, SharePoint automatically creates a new document library for that channel.
The library is named after the channel name.
So, verify to choose specific channel names to avoid ambiguity.
For example, you’re free to list the files in chronological order.
Or you’ve got the option to filter them by the name of the person who modified them.
Pin to Top
you’ve got the option to also pin a file at the top.
This feature allows you to mark files that are either very important or urgent.
In this manner, youll know exactly where to find that file.
First, you’re gonna wanna mark the file and then tap on thePin to topoption.
Quick Tips to Successfully Organize Your Files
