How to Send Bulk Emails Using Mail Merge in Microsoft Word

Mail merge is a feature of Microsoft Office.

It enables users to send bulk messages.

you could compose a message using Microsoft Office and then send it to many people at the same time.

It might sound complicated, but once you know how to use mail merge its quite easy.

The code will work for both Windows and MacOS users.

Step 1: Compose the E-mail

you’re able to compose your message at Microsoft Word.

Microsoft Word is a part of Microsoft Office.

Now adhere to these instructions to send a mass e-mail.

Open Microsoft Word from your desktop.

you’ve got the option to also open Microsoft Office from the programs menu.

Now, select Microsoft Word from the Microsoft Office program list.

2. hit theFileNow click onStart Mail Merge.

From the given options, selectEmail Message.

Microsoft Word will provide you e-mail interface.

The document will have no margins, unlike a regular document.

6. you’re free to also include your email signature.

For this purpose, you have to copy your e-mail signature from Microsoft Outlook.

Mail Merge also enables you to add personalized content in your e-mail.

you could secure your list as a Microsoft Word document or make it a Microsoft Excel file.

Any Windows supported document making programs will work.

you’re able to also use the Mail Merge wizard to create a recipient list.

Now, follow these easy steps to add your recipients:

1. choose theRecipient buttonfrom the Mail Merge tab.

Now, punch theType a New List.you might also add your pre-existing recipient list.

In the recipient list window, you’ve got the option to add relevant information.

Like company name and address.

UseCustomize ButtonYou can exclude the undesired fields.

Rename function is also available.

preserve your changes in the address list.

Your newly created address list will go in theMy Data Resourcesdirectory with .mdb

5.

ClickOkto keep your work.

SelectMail Merge Fieldoption to see the drop-down menu.

From the list opt for required fields.

Now you will see a list of field codes on your screen.

They will appear like this«CompanyName».

Do not mishandle these fields.

3. you’re free to see the actual e-mail text in the

4.

ChooseFinish and Mergeoption from the mail tab.

Now your e-mail is ready to send.

ClickOkon the final dialogue box to complete the Mail Merge.

Its as simple as that.

Youre ready to send out an email to a large group of recipients.

Youll be able to view your e-mail messages at any time.